Committees of Council Agenda

COMMITTEES OF COUNCIL AGENDA Regular Meeting Mayor Kurt Wilson Councilmember Sarah Beeson Councilmember Christine Hall Councilmember G. Lee Hills Councilmember David Johnson Councilmember William Morthland Councilmember Allen Sells City Administrator Randy Knighton Tuesday, October 14, 2025 5:00 PM City Hall - Room 220 CALL TO ORDER / ROLL CALL Approval of the Minutes 1. Approval of the Committee Meeting Minutes - September 23, 2025. Regular Agenda - 2. Consideration to award a construction contract for the Woodstock Multi-Use Trail Phase I TSPLOST 2 Project to Azimuth Contractors in the amount of \$3,192,339.38 with a budget authorization of \$3,352,000.00 Presented by Greg Nicolas, Interim Director of Transportation - 3. Consideration of a blanket approval to perform right-of-way acquisition services and to accept right-of-way options for the Nesbit Ferry Road TSPLOST 2 project in an amount not to exceed \$165,000.00 - Presented by Greg Nicolas, Interim Director of Transportation - 4. Consideration for the Mayor and/or City Administrator to approve the contract authorization with Signature Tennis Courts in the amount of \$172,500.00 for the conversion of two existing tennis courts into six pickleball courts at the Crabapple Center with a total budget allocation of \$207,000.00. Presented by Jeffrey Leatherman, Deputy City Administrator & Senior Vice President Adjournment

Committees of Council AGENDA ITEM REPORT ID # - 10085 MEETING DATE: October 14, 2025 DEPARTMENT: Administration ITEM TYPE: Agenda Vote Approval of the Committee Meeting Minutes - September 23, 2025. Updated: 9/25/2025 4:24 PM Page 1

COMMITTEES OF COUNCIL MINUTES Regular Meeting Mayor Kurt Wilson Councilmember Sarah Beeson Councilmember Christine Hall Councilmember G. Lee Hills Councilmember David Johnson Councilmember William Morthland Councilmember Allen Sells City Administrator Randy Knighton Tuesday, September 23, 2025 5:00 PM City Hall - Room 220 CALL TO ORDER / ROLL CALL The meeting was called to order at 5:07 PM by Deputy City Administrator & Senior Vice President Sharon Izzo Deputy City Administrator & Senior Vice President Sharon Izzo: Present, Mayor Kurt Wilson: Present, Councilmember Sarah Beeson: Present, Councilmember Christine Hall: Present, Councilmember G. Lee Hills: Present, Councilmember David Johnson: Present, Councilmember William Morthland: Present, Councilmember Allen Sells: Present. Approval of the Minutes 1. Approval of the Committee Meeting Minutes - September 9, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Sarah Beeson, Councilmember SECONDER: G. Lee Hills, Councilmember IN FAVOR: Wilson, Beeson, Hall, Hills, Johnson, Morthland, Sells Regular Agenda 2. Notification of award of a contract to GradeCo, Inc for the Roswell Area Park Pond Rehabilitation Project in an amount of \$1,981,825.60 and a project budget authorization of \$2,628,125. RESULT: PRESENTED

Attachment: DRAFT 23 Committees of Council - Full Minutes (Approval of Minutes - 2025) 3. Consideration to award a contract to Reeves & Young for the construction of the E911 Call Center in an amount of \$3,900,000 and project budget authorization of \$4,690,000. RESULT: APPROVED TO MOVE TO MAYOR AND COUNCIL [UNANIMOUS] Next: 10/14/2025 7:00 PM MOVER: G. Lee Hills, Councilmember SECONDER: William Morthland, Councilmember IN FAVOR: Wilson, Beeson, Hall, Hills, Johnson, Morthland, Sells 4. Consideration to advance the Slow Down in Roswell initiative (Traffic Calming Policy) RESULT: APPROVED TO MOVE TO MAYOR AND COUNCIL [UNANIMOUS] Next: 10/14/2025 7:00 PM MOVER: David Johnson, Councilmember SECONDER: William Morthland, Councilmember IN FAVOR: Wilson, Beeson, Hall, Hills, Johnson, Morthland, Sells Adjournment There being no further comments or discussion the meeting was adjourned at 6:15 PM

Committees of Council AGENDA ITEM REPORT ID # - 10098 MEETING DATE: October 14, 2025 DEPARTMENT: Transportation ITEM TYPE: Agenda Vote Consideration to award a construction contract for the Woodstock Multi-Use Trail Phase I TSPLOST 2 Project to Azimuth Contractors in the amount of \$3,192,339.38 with a budget authorization of \$3,352,000.00 Action Required: Agenda Vote Description: The Woodstock Multi-Use Trail (MUT) Phase 1 project will construct an ft to ft multi-use trail including pedestrian lighting on the southwest side of Woodstock Road from SR 92 to Crabapple Middle School. ITB T resulted in 10 bids submitted by the September 25, 2025 deadline for the construction of the Woodstock Road MUT project. The City of Roswell Department of Transportation staff completed a review and recommend awarding the contract to Azimuth Contractors who was determined to be the lowest responsive responsible bidder at \$3,192,339.38 with a budget authorization up to \$3,352,000.00. Financial Impact: Total Funding in the amount of \$3,352,000.00 is available for this project. The funding breakdown is as follows: \$2,496,500.00 from the TSPLOST 2 Fund (Org - 33742200, Object - 541415, Project - 98202 (Woodstock Rd Multi-Use Trail Project)) and \$855,500.00 from the Fulton County Waterline Intergovernmental Agreement (IGA) within the Capital Projects Fund (Org - 35042200, Object - 541415, Project - 98202). Comments: See Attached Updated: 10/8/2025 1:31 PM Page 1

To: Greg Nicolas, Department of Transportation Deputy Director From: Kimberly M. Fletcher, Purchasing Analyst II Subject: ITB-T\Woodstock\Road\Multi\Use\Trail\Phase\I\GDOT Date: October 9, 2025 Procurement Memo for ITB-T Woodstock Road Multi Use Trail Phase I GDOT Department of Transportation Woodstock Road Multi Use Trail Phase I GDOT project objective is the construction of 8' to 10' – wide multi-use trail on Woodstock Road from SR 92 to Crabapple Middle School. Work shall include concrete, sidewalk, curb & gutter, erosion control, traffic control, grading, lighting, etc. The Contractor must be prequalified or registered with the Georgia Department of Transportation (GDOT). The solicitation was posted to Bonfire on September 5th, 2025, with a due date of October 9th, 2025. Solicitation was also posted on the Georgia Procurement Registry. Ten (10) vendors submitted to the solicitation on September 25th, 2025 with Azimuth Contractors submitting the lowest most responsive and responsible submission. Department of Transportation confirmed to move forward with the lowest bidder Azimuth Contractors for the total cost of \$3,192,339.38. This project is funded with TSPLOST funds. A Notice of Intent (NOI) is required for this project. The contractor shall obtain the NOI prior to starting construction. Supplier Date/Time Submitted Total Cost ASTRA GROUP 09/25/2025 12:30pm \$3,364,211.00 AZIMUTH CONTRACTORS 09/25/2025 12:51PM \$3,192,339.38 BACKBONE INFRASTRUCTURE 09/25/2025 1:20PM \$3,569,434.09

BALDWIN PAVING CO 09/25/2025 1:10PM \$3,637,130.65 EXCELLERE CONSTRUCTION 09/25/2025 12:14PM \$3,278,000.00 FS SCARBROUGH LLC 09/25/2025 1:44PM \$4,817,120.00 OHMSHIV CONSTRUCTION 09/25/2025 12:56PM \$3,238,893.92 SOL CONSTRUCTION 09/25/2025 1:08PM \$3,288,676.60 SUMMIT CONSTRUCTION & DEVELOPMENT 09/25/2025 1:10PM \$3,528,327.92 WILSON CONSTRUCTION MANAGEMENT 09/25/2025 1:28PM \$3,235,459.00

Committees of Council AGENDA ITEM REPORT ID # - 10097 MEETING DATE: October 14, 2025 DEPARTMENT: Transportation ITEM TYPE: Agenda Vote Consideration of a blanket approval to perform right-of-way acquisition services and to accept right-of-way options for the Nesbit Ferry Road TSPLOST 2 project in an amount not to exceed \$165,000.00 Action Required: Agenda Vote Description: This portion of the Nesbit Ferry Road project will construct a new roundabout at the intersection of Nesbit Ferry Road at Colony Club Drive and fill a longstanding sidewalk gap on the west side of Nesbit Ferry Road. This project is a joint project with Johns Creek with the lead agency being Johns Creek. There are two parcels currently being impacted by the project where the City of Roswell will need to acquire either right-of-way, permanent and/or temporary easement, or driveway easement. Staff is requesting a blanket approval on all right-of-way services in order to accept all of the signed options and expedite the process. This is the department's standard procedure for right-of-way acquisition and has been used for transportation projects with great success. The amount of \$165,000.00 is based on appraisal cost estimates and fair market value of land in the surrounding area plus a contingency. Financial Impact: Funding in the amount of \$165,000.00 is available in the Nesbit Ferry Rd TSPLOST 2 Fund Project (Org - 33742200, Object - 541415, Project - 98205). Comments: No Back-Up Documents Updated: 10/9/2025 1:48 PM Page 1

Committees of Council AGENDA ITEM REPORT ID # - 10106 MEETING DATE: October 14, 2025 DEPARTMENT: Committees of Council ITEM TYPE: Agenda Vote Consideration for the Mayor and/or City Administrator to approve the contract authorization with Signature Tennis Courts in the amount of \$172,500.00 for the conversion of two existing tennis courts into six pickleball courts at the Crabapple Center with a total budget allocation of \$207,000.00. Action Required: Agenda vote Description: The Recreation, Parks, Historic, and Cultural Affairs Department (RPHCA) is proposing the conversion of two existing tennis courts at the Crabapple Center into six dedicated pickleball courts. This project reinforces the City's commitment to expanding recreational opportunities and maximizing the utilization of existing facilities, in line with the 2022 Parks Master Plan. The two existing courts are beyond their useful life, with surface deterioration and subbase failure leaving only two options: full demolition or complete rebuild. In an effort to best utilize and capitalize on the City's prior investment in the purchase and redevelopment of the Crabapple Center-and to meet the City's growing need for pickleball courts-staff determined that conversion to pickleball represents the highest and best use of this asset. As part of the evaluation process, staff met with the USA Pickleball Ambassador for Georgia to review the project concept, site suitability, and overall alignment with both community and regional pickleball demand. The feedback confirmed that the Crabapple Center is an appropriate and strategic location to help meet the City's immediate needs for additional courts while maintaining accessibility and program flexibility. Updated: 10/9/2025 11:29 AM Page 1

Agenda Item (ID # 10106) Pickleball continues to be one of Roswell's fastest-growing sports, with limited court availability across the City's Park system. Converting the aging tennis courts into six new, permanent pickleball courts will expand program capacity, enhance play quality, and deliver a modernized recreational amenity that meets the current and future needs of the community. This project will be funded through the 2022 Bond Program, reinforcing the City's focus on facility modernization and equitable access to recreation. Project Background: Since the City's acquisition of the former Crabapple Middle School site (now known as the Crabapple Center) in 2024, the facility has evolved into a multifaceted City asset that supports various activities, including team sports, summer camps, performing arts, gymnastics, and community events. The site's existing outdoor tennis courts-originally constructed for school use-if approved, are now being renovated to better align with community recreation trends and the City's evolving programming model. Based on site assessments and consultation with professional court builders, the City identified an opportunity to cost-effectively rebuild and reconfigure the two existing tennis courts to create six permanent pickleball courts. The new layout will expand capacity, reduce maintenance requirements, and enhance the user experience through improved surfacing, fencing, and sound mitigation. Recommended Solution: After reviewing site conditions, contractor proposals, and departmental needs, City staff from Environmental Public Works (EPW)/Capital Improvement Projects (CIP) and RPHCA recommend reconstructing the existing two tennis courts to convert them into six regulation pickleball courts. The recommended solution, as proposed, includes: - Demolition of existing courts and construction of 6 new pickleball courts on the existing footprint - Installation of 12 net post foundations, 6 center anchors, posts, nets, and court striping for six pickleball courts - Installation of 120 linear feet of reinforced concrete curbing along the west side of the courts - Upgrading fencing with Schedule 40 posts and installation of 10' high sound-block material along the north boundary - Addition of 300 linear feet of 4' high fencing to divide north/south sections and individualize courts This solution represents the most efficient and cost-effective approach for delivering a high-quality recreational amenity that aligns with the City's service standards and sustainability objectives. Key Benefits include: - Expanded recreational capacity with six dedicated pickleball courts - Enhanced accessibility and usability for residents of all ages

Agenda Item (ID # 10106) - Modernized fencing, surfacing, and noise-control measures to improve neighborhood compatibility - Supports the City's initiative to balance court use among tennis and pickleball programs Financial Impact: The total project budget allocation request is \$207,000, which includes a 20% contingency to account for unforeseen conditions and cost adjustments during the work. The contract authorization amount is \$172,500, which reflects the agreed-upon cost for construction and associated services with Signature Tennis Courts. This project will be funded through bond allocations, ensuring no additional impact to the City's General Fund. Comments: See attached. Supporting documents attached: Aerial layout of the proposed court layout Proposal from Signature Tennis Courts Updated: 10/9/2025 Page 3

PHONE: 5002 FAX: 0916 MIKE@SIGNATURETENNIS.COM Mike Imbornone (Owner) October 2, 2025 TO: CITY OF ROSWELL / CRABAPPLE MIDDLE SCHOOL REBUILD 10900 WOODSTOCK ROAD ROSWELL, GA 30075 ATTN: NICK PASERCHIA EMAIL: NPASERCHIA@ROSWELLGOV.COM PHONE: 4923 TEAR OUT AND REBUILD 2 COURTS COMMODITY CODE / C005 \$48,000 PER COURT TOTAL: \$96,000 ADDITION #1 CONVERT 2 TENNIS COURTS TO 6 PERMANENT PICKLE BALL COURTS TO INCLUDE: INSTALL 12 NET POST FOUNDATIONS AND 6 CENTER ANCHORS, 6 SETS OF NET POSTS, 6 NETS AND STRAPS AND STRIPE 6 SETS OF PICKLE BALL LINES ADD: \$12,000 NOTE: DIRT REMOVED FROM DIGGING OUT NET POST FOUNDATIONS WILL BE SPREAD ON SITE AS DESIGNATED BY OWNER ADDITION #2 INSTALL 120' X 12" WIDE REINFORCED CONCRETE CURB ON WEST SIDE OF COURTS ADD: \$22,000 ADDITION #3 UPGRADE FENCING TO SCHEDULE 40 POSTS ON NORTH END OF COURTS AND INSTALL 10' HIGH SOUND BLOCK MATERIAL ADD: \$29,000 ADDITION #4 300' OF 4' HIGH FENCING TO SEPARATE PICKLE BALL COURTS NORTH AND SOUTH AND TO INDIVIDUALIZE EACH COURT ADD: \$13,500 PROJECT TOTAL = \$172,500 ACCEPTANCE SIGNATURE DATE

Crabapple Center Pickleball Court Conversion October 14, 2025 Presented by: Jeff Leatherman Construction Project Manager: Nick Paserchia Funding Source: 2022 Bond Program

Project Overvie w Conversion of 2 tennis courts into 6 dedicated pickleball courts at Crabapple Center Aligns with 2022 Parks Master Plan and the City's commitment to modernize facilities and provide more pickleball courts

Site Evaluation & Support - Utilizes the existing footprint of tennis courts with plenty of parking - Staff met with USA Pickleball Ambassador for Georgia to ensure what is proposed is a good solution - Provides much needed outdoor pickleball space Existing courts

Recommended Solution - Demolition and reconstruction of 2 existing courts (existing courts were beyond repair when property was acquired in 2024) - Installation of 6 regulation pickleball courts (nets, posts, anchors, striping) - 120 LF reinforced concrete curbing and 10' high sound-block screen on northern side of courts - Internal fence for court separation and improved usability

Recommended Solution

Financial Overview - Total Budget Request: \$207,000 (includes 20% contingency) - Contract Authorization: \$172,500 (Signature Tennis Courts) - Funding Source: 2022 Bond Allocation - No impact to City's General Fund

Project Timeline - Committees of Council October 14, 2025 - Mayor & Council Approval October 27, 2025 - Contract Signed Estimated November 10, 2025 - Construction Begins Estimated December 1, 2025 - Project Completion Estimated March 1, 2026