Privacy Policy
Last Updated: January 5, 2025
1. Introduction
Welcome to HeyRecap. This Privacy Policy explains how HeyRecap collects, uses, discloses, and safeguards your information when you use the website and services.
HeyRecap is committed to protecting your personal information and your right to privacy. By using HeyRecap, you agree to the collection and use of information in accordance with this policy.
Important: HeyRecap never sells your personal data.
2. Information We Collect
2.1 Information You Provide to Us
Account Information - Email address - Name - Profile picture (if provided through OAuth) - Authentication credentials (managed securely through Auth0)
User Preferences - Email digest subscription preferences - Search preferences and saved searches
2.2 Information Automatically Collected
Usage Data - Search queries and search analytics - Pages viewed and documents accessed - Interaction with meetings and documents - Date and time of visits - Browser type and version - IP address (for security and abuse prevention)
Analytics Data (if Google Analytics is enabled) - Page views and navigation patterns - Session duration - Device information - Geographic location (country/city level)
2.3 Cookies and Tracking Technologies
We use essential cookies for: - Session management and authentication - Security features - User preferences
Optional cookies (with consent): - Google Analytics cookies for usage analytics
3. How We Use Your Information
We use your information to:
3.1 Provide and Maintain Our Service
- Process your registration and manage your account
- Provide access to documents and meeting information
- Send email digests (only if opted-in)
- Send occasional service-related communications
- Respond to your inquiries and support requests
3.2 Improve Our Service
- Analyze usage patterns to improve user experience
- Develop new features based on user behavior
- Fix bugs and technical issues
- Conduct research and analysis
3.3 Legal and Security
- Comply with legal obligations
- Protect against fraudulent or illegal activity
- Enforce our terms of service
- Protect the rights and safety of our users
4. Information Sharing
HeyRecap never sells, rents, or trades your personal information. Information may be shared only in the following circumstances:
4.1 Third-Party Service Providers
Services that process your personal data: - Auth0: Authentication and user management (stores your email, name, profile picture) - Resend: Email delivery for opted-in users (receives your email address for sending digests)
Services that process public government data only (not your personal information): - Amazon Web Services (AWS): Cloud hosting and storage of public documents - Deepgram: Video transcription of public government meetings - DataLab: PDF content extraction of public government documents - Google Gemini: AI-powered processing of public government content
Analytics: - Google Analytics: Website usage analytics (collects anonymized usage data)
All providers are bound by confidentiality agreements and only process data according to our instructions.
4.2 Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities.
4.3 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred. We will provide notice before your information is transferred and becomes subject to a different privacy policy.
5. Data Security
We implement appropriate technical and organizational security measures to protect your personal information, including:
- Encryption of data in transit (HTTPS/TLS)
- Secure authentication through Auth0
- Regular security audits and updates
- Access controls and authentication for administrative functions
- Secure storage of data in AWS with appropriate access controls
However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
6. Your Privacy Rights
6.1 Access and Portability
You can access and download your personal information through your account settings.
6.2 Correction
You can update your account information at any time through your profile settings.
6.3 Deletion
You can request deletion of your account and personal information by contacting us. Note that we may retain certain information as required by law or for legitimate business purposes.
6.4 Opt-Out Rights
- Email Communications: You can opt-out of email digests through your account settings or the unsubscribe link in emails
- Analytics: You can use browser plugins (such as Google Analytics Opt-out Browser Add-on) to opt out of Google Analytics
- Cookies: You can manage cookie preferences through your browser settings
6.5 Do Not Track
We currently do not respond to Do Not Track browser signals.
7. California Privacy Rights (CCPA)
California residents have additional rights under the California Consumer Privacy Act (CCPA): - Right to know what personal information is collected - Right to know if personal information is sold or disclosed - Right to say no to the sale of personal information - Right to non-discrimination for exercising privacy rights
HeyRecap does not and will never sell personal information.
8. U.S. Focus
HeyRecap primarily serves users in the United States. While the service is accessible globally, it is designed to comply with U.S. privacy laws and regulations.
For users outside the United States: By using HeyRecap, you understand that your information will be transferred to and processed in the United States.
9. Children's Privacy
HeyRecap is not intended for children under 13 years of age. HeyRecap does not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided personal information, please contact us.
10. Data Retention
We retain your personal information for as long as necessary to: - Provide you with our Service - Comply with legal obligations - Resolve disputes and enforce agreements
Specific retention periods: - Account information: Until account deletion - Search analytics: 2 years - Email logs: 90 days - System logs: 30 days
11. Data Location
All data is stored and processed in the United States. By using HeyRecap, you consent to the transfer and processing of your information in the United States.
12. Changes to This Privacy Policy
This Privacy Policy may be updated from time to time. Changes will be notified by: - Posting the new Privacy Policy on this page - Updating the "Last Updated" date - Sending an email notification for significant changes
13. Contact Information
For privacy-related questions or concerns, please contact:
Stego Ventures Inc
Email: info@heyrecap.com
Address: 1510 Liberty Lane, Roswell GA 30075
For Auth0 authentication issues: support@auth0.com
For AWS hosting concerns: https://aws.amazon.com/support/
14. Additional Information
Open Source
Our codebase is partially open source. This does not affect the privacy of your personal data, which is stored securely and not included in public repositories.
Public Information
Documents and meetings displayed on our platform are sourced from publicly available government RSS feeds. This public information is not considered personal data.
Account Deletion
To delete your account and all associated personal data, please contact info@heyrecap.com. Your request will be processed within 30 days.
By using HeyRecap, you acknowledge that you have read and understood this Privacy Policy.